Approving Announcements Using Newsroom

There are two ways to approve the release of an ASX announcement if you have decided on Authorise as the approval process for announcements.

The first approval option is via email. When IRM Newsroom detects an announcement has been lodged via the ASX Online platform, an email will be sent to the company secretary or any user that is registered with the IRM Newsroom. The Approval Required email (see below sample) has three options: Release, Edit and Ignore. Choose the Release button in the email to send the announcement. This will direct you to a new page, which serves as an added security against email bots that automatically do checks.

In the Release Confirmation page (see below sample), check the Yes box in the, “Are you sure to release?” field and click on the Release button. Both items need to be selected to send your news.

This will release the announcement to the channels that have been set up in the Distribution Channels settings. You will then be redirected to a page (see below sample) confirming the release of your announcement. You will also receive an email confirming such news delivery.

The second way is to approve the release of an announcement from HQi. To do this, click the Pending button under the IRM Newsroom section of the HQi menu.

You will be taken to the following screen where you’ll find the announcement that needs to be approved. Click here to open the specific announcement you want to approve, allowing you to verify its content before release.

On the right side of the pending item, you will see the Release/Reject/Edit options.

Click Yes. Approve and Release to finalize the approval and publish the announcement to the intended audience. Note: When users try to resend email of announcements that are released 3 days ago or more, it will prompt with a warning message. Once you have selected Yes, the release will be authorised and the announcement will be sent out to the Distribution Channels you have set up. A confirmation message will appear on the Pending screen at the top of your page.

You will also receive an email notification, as shown below.

You have successfully approved and released announcements using the IRM Newsroom.